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Privacy

PRIVACY STATEMENT

PRIVACY POLICY

In this privacy policy, if you are a user of

(i) AY Security Mobile Phone services, references to “we”, “us “and “AY Security”, “AY SIM” are to AY Security Ltd.

(ii) AY Security Money, references to “we”, “us “and “AY Security” are to Bank Monarch Group Ltd.

The AY Security Ltd consists of Bank Monarch Group and its subsidiary companies, group.bankmonarch.com.

Please read this Privacy Policy in conjunction with the applicable General Terms & Conditions and any other product or service terms of which you have been notified.

1 How We Collect Information about You

1.1 We collect information directly from you when you are asked to provide personal details about yourself, including but not limited to when you:

i) purchase products or services from us whether in store, online, by phone or elsewhere;

ii) register to become a AY Security customer;

iii) submit enquiries to us or contact us;

iv) enter any promotions, competitions or prize draws;

v) use AY Security products and services;

vi) take part in market research; and/or

vii) when you terminate your account with us.

1.2 We collect information indirectly from you when

i) you choose to register with us and use our service, visit or browse this site or use our networks

ii) visit or browse this site or other AY Security Group websites;

iii) browse or otherwise access the Internet, WAP sites and/or the mobile internet via the services; or

iv) use our networks

1.3 We collect information about you from other sources, including but not limited to credit reference agencies, fraud prevention agencies; and business directories and other commercially or publicly available sources.

 

2 The Type of Information We Would Collect

2.1 We collect such information as:

i) your name;

ii) billing address;

iii) delivery address;

iv) telephone number;

v) your use of products and services including but not limited to phone numbers and/or email addresses of calls, texts, MMS, emails and other communications made and received by you and the date, duration, time and cost of such communications, your searching, browsing history (including web sites you visit) and location data, address location for billing, delivery, installation or as provided by individual, phone location;

vi) how your conduct and manage your account(s) with us;

vii) your use of the AY Security Pay Monthly Service and/or AY Security Money products and card services, including but not limited to details of your ongoing payments and transactions, including those with retailers and our partners;

viii) debit or credit card details, banking details and other payment information;

 

3 How We Use Your Information

3.1 We may use and analyse information about you in order to:

i) provide you with access to parts of this site;

ii) process your order;

iii) supply services and products that you have ordered;

iv) contact you if necessary;

v) verify that you are an authorised user for security purposes;

vi) arrange for payment of goods or services purchased;

vii) inform you of any service related message or of any new services or functionality (e.g. the introduction of a new messaging service);

viii) assist us with crime and fraud prevention such as to check your identity;

ix) assist you with any product or services enquiries, including the investigation and resolution of service affecting issues and dealing with any billing queries you may have;

x) investigate any complaints or other enquiries that you submit to us;

xi) enhance and personalise the products and services that we offer you and to develop new products and services;

xii) analyse markets and produce reports, perform research and statistical analysis and to monitor usage behaviour (including when you are no longer a AY Security customer);

xiii) market our products and services generally

xiv) send information to you about our products and services from time to time by phone, post, email, text, MMS, automated dialing equipment or other means (subject to any objection or preference you may indicate when submitting your details to us);

xv) inform you of any products and services offered by other companies that we think may be of interest to you, provided that you choose to receive this information;

xvi) disclose your personal information or usage of our services to certain third parties. Please see Section 4 below;

xvii) assess applications for and make decisions about credit, credit-related services from you and members of your household;

xviii) debt tracing, debt recovery, credit management and crime, fraud and money laundering detection and prevention; and

xix) aggregate information about you, your spending and your use of the services with information about other users of the services in order to identify trends (“Aggregated Data”). We may pass Aggregated Data to third parties, such as advertisers, content providers and business partners or prospective business partners, to give them a better understanding of our business and to bring you a better service. Aggregated Data will not contain information from which you may be personally identified.

xx) analyse information about you including your calling, searching, browsing and location data on a personalised or aggregated basis. We may pass this data to the third parties and we may use this information to provide you with targeted AY Security or third party offers, promotions, adverts or commercial communications.

 

4 Disclosure of your Information

4.1 We may disclose your information:

i) to members of the AY Security Group, our partners, agents and subcontractors (including prospective partners, agents and subcontractors) who are involved in the delivery of providing products or services used or ordered by you;

ii) to other companies in the AY Security Group, including their respective partners, agents and sub contractors (including their prospective partners, agents and subcontractors);

iii) to credit reference agencies and fraud prevention agencies;

iv) to other communications companies;

v) to any relevant public authority or law enforcement agency;

vi) to third parties for checking details of job applicants and employees;

vii) to third parties from whom you have chosen to receive marketing information.

viii) where there is a change (or prospective change) in the ownership of AY Security, to new or prospective owners of AY Security. In these circumstances we would require them to keep it confidential.

ix) where required by law, regulation or legal proceedings;

x) where we believe it is necessary to protect AY Security or third party rights and property; or

xi) where you give us false or inaccurate information and we identify or suspect fraud.

xii) Where we, or an affiliate processing your data on our behalf, are compelled to do so by law;

xiii) in response to a valid, legally compliant request by a competent authority;

xiv) during emergencies when we believe physical safety is at risk;

xv) where the service is moderated; or

xvi) in response to a complaint that that there has been a breach of the services terms & conditions or any other product or service terms of which you have been notified.

4.2 Additional terms and conditions may be presented when signing up for specific products and services.

 

5 Security Matters

5.1 We recognise that you may be concerned about how we would protect your personal information from misuse and abuse. The AY Security Group has security teams who are constantly reviewing and enhancing our technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/or destruction.

5.2 Where we have contracted with a third party to provide some part of a service that you have requested, we will ensure that those agents, by written agreement, are required to implement similar security measures and will process your information only as authorised by AY Security to fulfil the service that they have been contracted to provide on our behalf. Those third parties will not be entitled to use your personal data for their own purposes.

5.3 Please be aware that communications over the Internet, such as emails/webmails, are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered – this is the nature of the World Wide Web/Internet. AY Security cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

 

6 Retention of Information

6.1 We retain information only for as long as we need it. In relation to the following information we are required to retain it for not less than six months and not more than two years in order to ensure that this information is available for the purpose of the investigation, detection and prosecution of serious crime:

i) User ID and telephone number allocated to any communication entering the public telephone network;

ii) Name and address of subscriber to whom an Internet Protocol (IP) address, user ID or telephone number was allocated at the time of a communication;

iii) User ID or telephone number of the recipient of an Internet telephony call;

iv) Name and address of subscriber and user ID of the intended recipient of a communication;

v) Date and time of log-in and log-off of our Internet access service, IP address and user ID of the subscriber;

vi) Internet service used;

vii) Calling telephone number for dial-up Internet access of the originator of a communication; and

viii) Digital Subscriber Line (DSL) or other end point of the originator of a communication.

 

7 Accessing your Information

7.1 If you are a AY Security Registered Customer, you may verify, update or amend the personal information you have provided to AY Security online at any time by clicking on “Edit User Profile” under the website navigation heading “My AY Security”. The ‘opt-in’ on the website allows you to select whether you receive marketing information from AY Security only, or from our business partners. You can opt-out of either or both at any time.

7.2 We can supply certain types of personal information on request: including but not limited to billing, name and address, aggregated phone usage. Requests should be made in writing and include your name, mobile telephone number and proof of your identity (such as a photocopy of your passport, birth certificate or driving licence) and address (for example, a copy of a utility bill or bank statement), and the information you require. We’ll charge you £10 to cover the administrative cost of supplying the requested information. If we hold any inaccurate information about you, please tell us and we will correct it.

Our address is: Data Controller

One Canada Square, Canary Wharf, London, E14 5AA, England.

 

8 Changes to this Policy

We will keep this policy under review and any changes made from time to time will be posted on this page.

9 Security and Protection of Customer Information

9.1 Security

i) Passwords

You must not share your password for any message services or portal access. Your passwords and the answers to secret questions are your responsibility, and must not be disclosed to any third party. This is also important for your own protection.

ii) Data Security Procedures

We are constantly reviewing our procedures to protect your personal data from unauthorised access, accidental loss and/or destruction.

We may employ third parties, including members of the AY Security Group, to provide services on our behalf. In such cases, if they collect any data on their own behalf it will be covered by this policy unless they inform you that they provide their own privacy policy. We do endeavour to ensure that any partners we use apply the same high standards of privacy and security over your information. However, we advise you to read their policy carefully.

iii) Security of Communications

Please be aware that communications over the Internet, such as e-mails and Webmails, are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered – this is the nature of the World Wide Web/Internet. AY Security cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

iv) Media Messaging

If you are registered with www.aysecurity.co.uk, any Media Messages you send to an email address, including Media Messages from your phone and messages from www.aysecurity.co.uk, may include personal details such as your registered first name and last name, your phone number or email address which will be displayed in the ‘from’ field of the message.

9.2 Users 16 and under

If you are aged 16 or under, please get your parent or guardian’s permission before providing any personal information. Users without this consent are not allowed to provide us with personal information.

9.3 Co-Branded Micro Sites and Third Party Sites

Some web pages and Micro Websites included within AY Security’s websites may be co-branded with third party names, logos, or properties. These Micro Websites are operated or maintained by or on behalf of AY Security. While such third parties are sponsors of these web pages or Micro Websites, the third parties do not share in any personally identifiable information collected within those web pages or Micro Websites unless otherwise stated.

This policy does not apply to third party sites that you may access via our portals. You should therefore ensure that you are familiar with the applicable third party privacy policy before entering any personal information on a third party site.

9.4 Non-EEA Use of Information

The information you provide to us may be passed to third parties located outside the European Economic Area. Countries outside the European Economic Area do not always have strong data protection laws. However we will always take steps to ensure that your information is used by third parties in accordance with this policy. Additional terms and conditions may be presented when signing up for specific products and services.

9.5 Marketing Information from Third Parties

If you choose to receive marketing information from other companies, we will only disclose your personal information to these companies where they have undertaken not to use your personal information for any purpose other than to provide information to you or other uses to which you have agreed. If you decide that you no longer want to receive information from a particular company, you should contact that company directly. You should be aware that if you subsequently give any personal information to another company, the uses to which that information may be put will be determined by that company’s privacy policy.

 

10 Cookies

10.1 We use Cookies on our site and they can help a website to personalise your visit. A Cookie is a text-only string of information that a website transfers to the Cookie file of the browser on your PC/mobile phone so that the website can, among other things, remember who you are. A Cookie will typically contain the name of the domain from which the Cookie has come, the “lifetime” of the Cookie, and a value, usually a randomly generated unique number. Three types of electronic access, storage and/or tracing devices are used on this website:

i) Session Cookies: which are temporary Cookies that remain in the cookie file of your browser until you leave the site. This information is not stored after you have left the site.

ii) Persistent cookies: which remain in the Cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie but this may be indefinitely or until deleted).

iii) Web Beacons: which are electronic images known as Web Beacons (also called “clear gifs” or “web bugs”) that allow us to count the number of users who have visited these Web pages.

10.2 Cookies cannot be used by themselves to identify you. However, if you are an existing customer and you have logged onto this site and identified yourself as a customer, we may be able to connect your personal information with your cookie information.

 

11 How we use these electronic devices on our website and what information we collect.

11.1 Session Cookies: we use Session Cookies to allow you to carry information across pages of our site and avoid having to re-enter information, during that particular visit. This information will not be available next time you visit our website.

11.2 Persistent Cookies: we use Persistent Cookies to help us recognise you as a unique visitor when you next visit our website. The information stored may be recognised and used by our web-site next time you visit and we may use this information to personalise your visits and specifically tailor advertising and/or information directed toward you. This information may also be used to assist in the efficiency of the sign up process and to compile anonymous, aggregated statistics that allow us to understand how users use our website and to help us improve the structure of our website. Unless specifically deleted, this information may be stored and accessed for an indefinite period of time. We cannot identify you personally in this way and we do not collect or monitor your customer information in conjunction with your Cookie information although we may collect and monitor your customer information in conjunction with your Cookie information.

11.3 Web Beacons: we use Web Beacons to collect only limited information including but not limited to, a Cookie number, which Web page you visited, the number of times you visited that Web page, the time and date you visited that Web page, the length of that visit and a description of the Web page which you visited and on which the Web Beacon resides. We use this information to compile anonymous, aggregated statistics that allow us to understand how users use our website and to help us improve the structure of our website. We can also use this information to recognise whether you have visited our Website before. Unless specifically deleted, this information may be stored and accessed for an indefinite period of time.

11.4 Disabling Cookies: If you do not wish to accept our Cookies or Web Beacons you can decline Cookies and/or Web Beacons and/or refuse access to previously stored information by using your web Browser. The facilities within your web Browser to allow you to do this will vary from Browser to Browser but they may be found in the “Privacy” or “Cookies” section of the “Properties” menu of your Browser. If you require assistance in disabling Cookies you should refer to the “help” menu within your Browser. Please note however, that you may not be able to use all of the interactive features of our Website if Cookies and/or Web Beacons are disabled.

12 Marketing Information from Third Parties

12.1 If you choose to receive marketing information from other companies, we will only disclose your personal information to these companies where they have undertaken not to use your personal information for any purpose other than to provide information to you or other uses to which you have agreed. If you decide that you no longer want to receive information from a particular company, you should contact that company directly.

12.2 You should be aware that if you subsequently give any personal information to another company, the uses to which that information may be put will be determined by that company’s privacy policy.